Agency: Department of Aging
Job Title/Classification: Program Manager 5
NFP Rate: $89.33
Will Close to Submissions on: Friday, April 23rd
Interviews: MS TEAMS
Duration: Long term, through FY22 with possible extensions
Position location: Remote to start, must be ready to join onsite within days notice
Right To Represent Must Be Included on Submission
Take note of close date on submissions- Withdrawn candidates will not be permitted to be replaced.
Local candidates only, possible weekends, agency provided laptop
JOB DUTIES IN ORDER OF IMPORTANCE: (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.) Directs assigned Program and project(s), with or without sub-projects, that covers all phases of Program and Project management & whose primary stakeholders are executives &/or state/federal political organizations/individuals, works directly with agency executives, focuses on strategic planning of federal/state mandated projects, coordinates projects with other services/projects, writes, implements & monitors policy & ensures compliance, markets benefits to organization/executive management & lobbies political entities, ensures policy, procedures, directives & objectives are in line with mission & goals of agency &/or federal/state legislation, interprets federal & state laws & regulations to ensure compliance, develops &/or directs development & implementation of planning document(s) (e.g., resources, specific assignments), serves as agency representatives for project in public forums (e.g., focus groups, other state agencies, county agencies, media, federal government, legislature), & makes project presentations to organizations, executive management & political organizations/individuals to
educate/market benefits.
Implements quality initiatives & coordinates related projects; renders decisions when interrelated projects require direction; coordinates multitude of tasks or
subprojects; determines if changes need to be made for optimum service delivery; interviews stakeholders to determine needs & expectations & maintains regular
contact with stakeholders to market product or service & obtain feedback; manages & negotiates change (e.g., cost, assignments, objectives) within project; determines need for division of given project into subprojects, distribution of work for subprojects (e.g., outside source), & oversees activities conducted within each subproject.
Defines project requirements, quality standards & time lines; determines & evaluates risks that may affect project; defines specific activities to be performed to produce project deliverables; evaluates deliverables & ensures project is ready to move on to its next phase; addresses any problems found in testing/piloting; ensures scheduled time frames are met; provides regular progress reports; determines & allocates resources & assists in budget planning; determines & evaluates testing &/or pilot program &/or project; oversees implementation schedule; manages & processes (e.g., selects appropriate processes, coordinates review proposals, conducts bidder conferences, directs evaluation of bid/proposals, recommends bid/proposal selection, represents agency/project to controlling board, executes valid contract, & manages request for proposal, quote & information & invitation to bid) procurement document.
Meets with federal, state &/or internal auditors to discuss, defend &/or present project/program parameters &/or related expenditures; attends meetings, conferences &/or workshops on related topics; supervises/directs assigned professional, technical &/or administrative/clerical staff.
MAJOR WORKER CHARACTERISTICS:
Knowledge of public policy management or public administration; public finance; public budgeting; project management; life cycle methodologies; time management; matrix management; public relations; interviewing; market trends; supervisory/management techniques*. Skill in operation of personal computer & applicable software (e.g., Gantt chart/project planning software, presentation software, spreadsheet applications)*. Ability to manage multiple demands or tasks on project or programs; solve problems involving several variables in unique situations; review & evaluate project progress; develop & deliver presentations; communicate effectively on project information in a team setting.
MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:
Successful completion of 2 yrs. post-secondary education majoring in business administration, public administration, computer science/information technology, social science, or health, with major being commensurate with project to be assigned;
12 mos. exp. in budgeting & calculating cost projections of program/projects;
2 yrs. exp. in project management.
-Or 5 yrs. exp. in project management (i.e., management & development of project/program requirements, design, development, testing/pilot, training & full scale
implementation), with experience to be commensurate with project to be assigned as outlined in position description on file (e.g., specific human services program
area, management information sciences, or fiscal); 12 mos. exp. in budgeting & calculating cost projections of program/projects.
-Or 12 mos. exp. as Project Manager 2, 63382 or IT Project Manager 2, 63385.
-Or equivalent of Minimum Class Qualifications for Employment noted above.
